Festivals and Events

Seeking approval to hold a major Festivals or Event in Victor Harbor?Rock n Roll Festival

Festivals and events are important to our community, providing economic, social and promotional benefits.

In 2011 Council adopted a new policy relating specifically to Major Festivals and Events.  The Major Festivals and Events Policy clearly outlines Council’s position with respect to assessment criteria and ensuring that events taking place on Council land are well organised and managed.

Major Event Definition

A Major Event or Festival considered under the policy is one that meets the following criteria:

  • Requires a road closure or significant traffic management;
  • Requires modifications to existing dry zone restrictions;
  • Seeks financial and or in-kind assistance greater than $500 or not eligible under Council’s Donation Policy;
  • Expected to attract in excess of 1000 people at any one time on Council land;
  • Likely to cause inconvenience to local residents;
  • May have a high degree of public interest;
  • Competition Car Rallies occurring on Council owned roads;
  • Requires significant community consultation.

There may be other criteria that relates to your application that is not outlined above.  Please contact Councils' Festivals and Events Officer on (08) 8551 0500 to clarify individual situations.

Where the applicant is simply seeking to use either a reserve, oval, carpark or building owned by Council and the use does not meet the criteria outlined above simply contact Council’s administration or refer to Locate or Hire a Facility page on Council’s website.

The Application Process

STEP 1:

Applications that comply with the criteria outlined above must in the first instance contact Councils' Festivals and Events Officer for an initial assessment.

STEP 2:

The applicant will be required to lodge paperwork that directly relates to their event or Festival (refer below).

STEP 3:

If deemed necessary a report will be prepared by Council administration and presented to Council for consideration (this may take up to 6-8 week due to timing of Council meetings).

STEP 4:

Following a decision from Council the Festivals and Events Officer will be in touch to follow up on all matters relating to Council, including the provision of any sponsorship that may have been committed to or administrative duties. If an event has been unsuccessful, Council administration may be in position to provide options for the applicant to consider. This may be different for each case.

STEP 5:

The applicant to provide a post event evaluation report  (if a requirement of any approval).

Application Forms

The nature of your event will determine the application forms that will need to be completed.  All major event application forms can be downloaded from the below links:

Major Festival and Event Application Form(558 kb)

Sponsorship Application Form(138 kb)

Risk Management Plan(323 kb)

Traffic Management Plan(151 kb)

All forms are editable to ensure that the application process is not too onerous for recurrent events.

PLEASE NOTE: to ensure that the application process is not delayed it is strongly recommended that the event coordinator(s) meet with Councils' Festivals and Events Officer prior to completing / lodging the forms.

More information?

The Festivals and Events Officer can be contacted on (08) 8551 0500.

For information about sponsorship opportunities with Council run events including New Years Eve, Whale Time Playtime Festival and the Rock 'N' Roll Festival, download the 2016-17 Festivals and Events Sponsorship Prospectus(1852 kb)